Becoming a Virtual Assistant can feel a little overwhelming at first—especially if you’re coming from the classroom, where the “tools of the trade” looked more like whiteboards, Smartboards, and stacks of paper.
But don’t worry: many of the skills you already have as an educator transfer perfectly into Virtual Assistance.
You just need a few new digital tools to get started—here are the five top tech tools I recommend for VAs.
1. Trello – Your Digital To-Do List on Steroids
What it does: Trello is a visual project management tool that helps you organize tasks, deadlines, and projects using boards and cards.
Why it matters: Trello makes it easy to manage your own tasks—or collaborate with clients who want visibility into what you’re working on.
Beginner tip: Start with a board labeled To Do, Doing, Done. Once you get comfy, explore features like labels, due dates, and checklists.
2. Slack – Streamlined Communication Without the Inbox Clutter
What it does: Slack is a messaging app that replaces long email threads with real-time convos.
Why it matters: Clients love VAs who communicate clearly and efficiently. Slack keeps things organized and quick.
Beginner tip: Learn how to tag people with @, mute channels, and set a status.
3. Canva – Design Made Doable
What it does: Canva is an easy-to-use design platform for creating social media posts, PDFs, presentations, and more.
Why it matters: Whether for client work or your own biz, Canva helps you create pro-looking visuals without the overwhelm.
Beginner tip: Start with templates and explore the “Brand Kit” feature for client branding.
4. Google Workspace – Collaboration Central
What it does: Google Docs, Sheets, and Drive let you create, share, and organize work in real time.
Why it matters: Collaboration is everything. These tools make that super smooth and accessible.
Beginner tip: Use “Suggesting” mode for editing in Docs, and color-coded folders in Drive for different clients.
5. Loom – Show & Tell, VA Style
What it does: Loom lets you record your screen and voice for visual walk-throughs.
Why it matters: A quick Loom walkthrough can replace 5 confusing emails and show off your tech know-how.
Beginner tip: Use Loom to demo a system, explain a process, or present a new workflow visually.
There are SO many tools for Virtual Assistants, and trust me, you don’t need to master every one overnight. Start with the ones that match your services and grow from there. Remember—you already have the communication, organization, and problem-solving skills. These tools just help you shine even brighter.
P.S. When you join Educator’s Exit, you get access to so many resources (like these), coaching, and a step-by-step guide to get you out of the classroom and into your new career.
P.S.S. See how Allie, Educator’s Exit alum, tripled her teaching salary.
